Access 2007: The Missing Manual by Matthew MacDonald

By Matthew MacDonald

Entry 2007: The lacking guide used to be written from the floor up for this redesigned software. you'll tips on how to layout whole databases, hold them, look for worthy nuggets of knowledge, and construct beautiful kinds for quick-and-easy info access. you will even delve into the black paintings of entry programming (including macros and visible Basic), and decide up worthy tips and strategies to automate universal initiatives - whether you have got by no means touched a line of code prior to. additionally, you will research all concerning the new prebuilt databases you could customise to fit you, and the way the recent advanced facts function will simplify your lifestyles. With lots of downloadable examples, this target and witty publication will flip an entry neophyte right into a real grasp.

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In a table, each record occupies a separate row. Each field is represented by a separate column. In this table, it's clear that you've added six bobblehead dolls. You're storing information for each doll in five fields (ID, Character, Manufacturer, PurchasePrice, and DateAcquired). Before you start designing this table, you need to know some very basic rules: A table's nothing more than a group of records . A record's a collection of information about a single thing. In the Dolls table, for example, each record represents a single bobblehead doll.

To prevent these slip-ups, you need to set better field names. 4. It's time to fix your column names. Double-click the first column title (like Field1) . The field name switches into Edit mode. 5. Type in a new name, and then press Enter. Return to step 4 . Repeat this process until you've cleaned up all the field names. The proper field names for this example are Character, Manufacturer, PurchasePrice, and Date-Acquired. Figure 1-8 shows how it works. Figure 1-8. To choose better field names, double-click the column title.

Deleting a record . You have several ways to remove a record, but the easiest is to right-click the margin immediately to the left of the record, and then choose Delete Record. Access asks you to confirm that you really want to remove the selected record, because you can't reverse the change later on. WORD TO THE WISE When in Doubt, Don't Delete Most seasoned database designers rarely delete records from their databases. Every ounce of information is important. For example, imagine you have a database that lists the products that a mail-order origami company has for sale.

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